Condo Owners Association COA

Displaying items by tag: Property Management

Condo Owners Guard your AGM Proxy

How Proxies Effect a  Condo Election


Condo Owners please be extremely careful when you turn over your proxy to another person/s, a Condo Manager or Management Company or another 3rd party.   The new licensing standards for Condo Management companies and Condo Managers prevents a Condo Manager in particular from soliciting for proxies either for voting and/or for quorum.   Unfortunately, there is no exclusion at this time to prevent Condo Managers from receiving proxies and/or accepting the position as a proxy holder on behalf of an on-site or off-site Condo Owners who owns within the same Corporation where that Condo Manager represents. 

The New Condominium Act and during the whole review process identified the need for licensing as a result of a thorough research into the industry.   It appears as though more considerations and/or alerts need to be identified and regulated when it comes to Proxy Holders who have a conflict of interest in the voting process if there is a direct involvement with the same Condo Corporation.  

It is imperative for Condo Owners to have fair and honest representation when electing candidates as a Board Members.  Any manipulation relating to proxies and/or conflicts of those holding proxies can influence and control the final results of the elections.  Remember candidates could be elected for up to 3 year terms and it is very difficult to remove Board Members in accordance with the Condo Act.   It is best to ensure that Candidates win on their own merits and legitimate voting process.
 

Do you know or suspect if your condo building has this problem?  

We would like to hear more from Condo Owners on this subject


Please blog your comments on 
http://blog.coaontario.com/
 ​
Published in Hot News Bulletin

 Ministry of Government and Consumer Services

 Announces Mandatory Qualifications for Condominium Managers

 

The Ontario government has announced mandatory qualifications and licensing for Condominium Managers and Management firms.  Many condominium owners and residents may be more familiar with the terminology "property managers" and "property management office" in their condominium complex.   These managers are not mandated to have training or an understanding of the Provincial Condo Act, condo declarations, rules and regulations of a condo, by-law and or other important information relating to the finances, building maintenance, operations etc. of a condo corporation.  COA is thrilled to see changes however condominium managers and management companies need to have a government licensing structure.  See COA in Wikipedia

    

Facts on the contracted Property Management Services 

COA receives numerous questions about the role of Property Management and Property Managers

  1. Board of Directors for the Condo Corporation calls a Property Management Firm to obtain a quote for Property Management services.
  2. Property Management Firm provides a quote to include Managing the building and possibly handling the accounting for Accounts Payable, Receivable and Reserve Fund
  3. If the Property Management Firm is successful in securing the contract, they then provide an employee to the building who is called the Property Manager
  4. All Liabilities of the Property Management contract are with the Property Management Firm and the Condo Corporation
  5. The Property Management Firm assigns a Property Manager to the Condo Building and that Property Manager takes direction from the Property Management Firm and also has to abide by the requests of the Board of Directors to make sure they don't jeopardize the Property Management Firm contract
  6. If work order quotes are required many Property Managers ask their Property Management Firms for guidance and/or recommendations.
  7. Our Provincial Government has mandated licensing for both Property Managers and Management companies  See CMRAO Licensing

 

Published in COA Reports on Review

If your business relates to the condominium industry, get involved and advertise your business with the COA.  


We have a strong representation for Condominiums and all levels of Government 

  1. A powerful advocacy with a collective voice to consumers and government
  2.  Influential and effective media relations to identify and enhance the operations within condominiums
  3. A wide range of information and opportunities
  4. In-depth industry knowledge and information
  5. Presence in various Stakeholder Groups
  6. Close working relationship with Industry Leaders
  7. Provides a huge potential to promotion your materials
  8. Huge potential to arrange group savings packages and benefits for you
  9. Excellent working relationships across the Country 



Please see list of service providers list below:

Contact us
 

  1. Accounting
  2. Air Quality
  3. Automotive Alternatives
  4. Auto Services and Rental
  5. Building Service & Sciences
  6. Cleaners
  7. Cleaning Services
  8. Cleaning Services - Ducts
  9. Cleaning Services - Windows
  10. Computer Service & IT Solutions
  11. Condo Digital
  12. Condo Management
  13. Condo Rental Service Groups
  14. Condo Resources
  15. Condo Software
  16. Contractors - Electrical
  17. Contractors - General
  18. Contractors - Mechanical
  19. Design & Décor Services
  20. Door & Lock Services
  21. Elevator Services / Repairs
  22. Energy Services
  23. Energy Services - Efficiency
  24. Energy Services - Electricity
  25. Energy Services - Gas
  26. Energy Services - Water
  27. Engineering Services
  28. Environmental Consulting
  29. Financial Services
  30. Financial Services - Investments
  31. Financial Services - Loans
  32. Fire Protection
  33. Flooring Broadloom, Carpeting & Mats
  34. Glass Specialty, Custom Design & Replacement
  35. Home Care
  36. Home Finishing
  37. Home Inspections
  38. Home Office Furniture
  39. Home Services
  40. HVAC Heating | Heat Pump
  41. Insurance Condo Building | Suite
  42. Internet/TV/Phone Services
  43. Financing - Commercial Loans
  44. Landscaping & Gardening Services
  45. Laundry Services
  46. Legal Services
  47. Legal Services - Condo Law
  48. Legal Services - Full Service
  49. Legal Services - Real Estate
  50. Lighting Supplies & Services
  51. Maintenance Services - General
  52. Mediation/Arbitration
  53. Minute Takers Board Meeting
  54. Mould Detection & Remediation
  55. Moving & Storage
  56. Odour Control - Chemical Relief
  57. Painting, Priming & Sanding
  58. Parking Equipment & Revenue Systems
  59. Parking Management/Cleaning Services
  60. Paving Interlock, Quartz and Stone
  61. Pest Control
  62. Pet Services
  63. Plumbing Services
  64. Real Estate Services
  65. Recreation & Fitness Equipment | Repair
  66. Rental & Tenant Services
  67. Restoration Services
  68. Retirement Homes
  69. Photo Videos and Matterport
  70. Roofing
  71. Roofing - Green Energy
  72. Security Services and Technologies
  73. Seniors
  74. Snow Removal Services
  75. Sound Control
  76. Superintendent Services
  77. Technology & Computers
  78. Waste Services
  79. Water Proofing & Systems



NOTICE TO USERS:

Disclosure:  COA has partnered with these companies on previous events

  • Allstate Insurance of Canada
  • International Home & Garden Show
  • Clorox Canada – Glad
  • Entire Imaging
  • Geep Electronic Recycling
  • Joseph Estate Wines
  • Vision Quest

Condo Owners Association accepts no responsibility for any loss or dissatisfaction arising from any use or contractual relationship of services, or purchases to include incentives programs that Condo Owners may experience through Related Services Companies of the Condo Owners Association

 

Published in Uncategorized

    

 

New Forms  

Links to the mandatory forms to use under the Condominium Act. 

They are to help facilitate and standardize communication between Condo Owners and Boards.  The majority of the forms are mandatory and many were issued on November 1st, 2017.  It is best to use these fillable forms on Internet Explorer. 

You also need the latest version PDF version (v. 8 or higher). 

If experiencing difficulties with the links below you can:

  • Right-click on the form, select “open link” and save the form on your computer;
  • OR Click on the Printable version below (second bullet for each forms).

 

Information Certificates

 

Meeting of Owners (plus AGM)

 

Records of the Corporation

 

Various other Forms

 

More Condo Related Forms  are available here 

There are over 1.25 million Condo Owners in Ontario and the numbers are growing.  According to the Municipal Property Assessment Corporation, as
Published in About Condo Act

Bruce

Dufferin ( map )

Elgin

Essex

Frontenac (formerly Frontenac Management Board)

Grey

Haliburton

Hastings

Huron

Lambton

Lanark

Leeds & Grenville

Lennox and Addington ( map )

Middlesex

Northumberland

Oxford

Perth

Peterborough

Prescott and Russell, United Counties

Renfrew

Simcoe


Stormont, Dundas and Glengarry

Wellington

Published in COA Ontario Divisions

ABOUT THE CONDO OWNERS ASSOCIATION (COA)?

The Condo Owners Association is a reg. non profit Association representing the best interest of all Condo Owners in Ontario with Chapters in each City across the Province.

 

 

ARE YOU ON THE BOARD OF DIRECTORS IN A CONDO CORPORATION?

Condominium Board of Directors who have approved "Membership" into the Condo Owners Association (COA)  understand the importance of managing the affairs of your Condo Corporation in compliance to the Provincial Condominium Act, 1998.

 

Click Here for: Introduction Letter & Request for Membership COA (PDF)

Click Here for: Application Membership Form For Condo Corporation (PDF)

 

 

CONDO OWNERS

IS YOUR CONDO CORPORATION A MEMBER OF CONDO OWNERS ASSOCIATION?

If your Condo Corporation is not a member of COA;  ask your Board of Directors "WHY NOT?

The cost is only $1.00 per unit owner (per year)  per building   ie. If you have 300 Unit Owners;  the cost is only $300.00 per year

If your Board of Directors refuses to join COA,  then their Condo Owners can join on their own at $10 per year. 

 


ARE YOU A PROPERTY MANAGER?

All Property Managers should tell their Board of Directors about Condo Owners Association (COA) and support its membership.

 


RETURN TO JOIN COA MEMBERSHIP

Published in Uncategorized

COA - Condo Owners Association Ontario

BYLAWS AND PROCEDURE

a)  The Chapters and Local Districts must make a commitment on behalf of their Chapter or District  and pass resolutions of their dedication and commitment to COA.

b)  The Chapters and Local Districts must agree to follow the policies, procedure and protocol of COA Ontario and adopt their Code of Ethics for COA Directors.

c)  The Chapters and Local Districts must sign acceptance of the By-law to govern COA Ontario which embodies all COA Chapters and Districts.

MEMBERSHIPS, MEMBERSHIP DRIVE, SPECIAL EVENTS AND SEMINARS

The Chapters and Local Districts must submit a formal request to COA Ontario for the following:

1)  A plan for their membership drive in their local District

2)  A plan for potential seminars and potential locations for same

3)  The COA Mentor program will be contacted for assistance at any time

4)  All COA membership fees msut be payable to COA Ontario

ADDRESS AND BANKING

1)  The Chapters and Local Districts must create an address to serve the new Chapter and/or District, a post office box is recommended to avoid address changes

2)  Set up a bank account in the name of the Local Chapter and/or District.  Identify two or three of the organizing committee to have signing authority

Please proceed to:   "Maintaining Certification" for all details

Published in Uncategorized

GETTING STARTED

1)  Set a date for your first meeting with the first order of business to adopt the COA By-Laws of the local Chapter and COA Ontario.

2)  The organizing committee shall be deemed the new Board of Directors for the local District.  The Board of Directors shall vote amongst themselves for the following positions:

President; Treasurer;  Secretary and if more than three Directors; a Membership and Communications Director.

3)  Create a list of District Directors to include their Position, Name, Address, Contact Numbers and Email Address.  Provide a copy to the local Chapter and COA Ontario.

4)  Prepare a Strategic Planning seminar

The Strategic Planning Seminar should define:

  • Names of board and positions (i.e. President, Treasurer, etc)
  • Possible list of committees (i.e. newsletter, education, website, etc) and names of each committee chair
  • A List of Chapters and contact information of same
  • A List of COA Ontario Executive Directors contact information of same
  • A committee for media, press, newsletters and other means of communication
  • Name and address of bank where District account is held

District to work with Local Chapter for all Press and Media Functions and also to include:

  • Public seminars
  • Membership recruitment booths
  • Education Courses
  • Newsletter or print, TV and Radio press

5)  Certification and recertification of a COA Chapter will allow the chapter to use the COA name and logo. However upon de-certification, that right will end.

6) The COA Board of Directors shall have the right to vary any of the requirements for certification or recertification based upon the special circumstances of any chapter, from time to time.

7) COA Ontario Board of Directors shall have the right to change and/or adjust requirements for certification or recertification based upon the circumstances of any chapter and/or District from time to time.

8)  COA Ontario Board of Directors shall have the right to implement related costs for membership of the related Chapters and Districts.

9)  Websites:  Please Note: COA Ontario will include a Chapter web site page for new Chapters upon certification and the local Chapter will include a District site page for new Districts.  The chapter will be responsible for adding content and monitoring the site for all Districts associated with that Chapter.   A Chapter can create its own web site at any time but must obtain approval from COA Ontario and ensure the design is in keeping with the layout and standards of COA Ontario.  In the event that a Chapter creates its own web site, that Chapter will be solely responsible for any costs.  COA Ontario is to have full right to link directly to all associated Chapters and if applicable their websites.

Districts Websites:  A District can create its own web site at any time but must obtain approval from their local Chapter and COA Ontario to ensure the design is in keeping with the layout and standards of COA Ontario.  In the event that a District creates its own web site, that District will be solely responsible for any costs.  COA Ontario is to have full right to link directly to all associated Districts and Chapters (if applicable

Please proceed to:   "Bylaws & Procedures" for all details

Published in Uncategorized

COA ONTARIO - CHAPTERS BY COUNTIES

COA is accepting applications from Condo Owners in these areas.

Please refer to: How to Apply Chapter

COUNTIES

COUNTIES

Bruce

  • Municipality of Arran Elderslie
  • Municipality of Brockton
  • Municipality of Kincardine
  • Municipality of Northern Bruce Peninsula
  • Municipality of South Bruce
  • Town of Saugeen Shores
  • Town of South Bruce Peninsula
  • Township of Huron-Kinloss

Dufferin ( map )

  • Town of Mono
  • Town of Orangeville
  • Town of Shelburne
  • Township of Amaranth
  • Township of East Garafraxa
  • Township of East Luther Grand Valley
  • Township of Melancthon
  • Township of Mulmur

Elgin

  • City of St Thomas (Separated)
  • Municipality of Bayham
  • Municipality of Central Elgin
  • Municipality of Dutton/Dunwich
  • Municipality of West Elgin
  • Town of Aylmer
  • Township of Malahide
  • Township of Southwold

Essex

  • City of Windsor (Separated)
  • Municipality of Leamington
  • Town of Amherstburg
  • Town of Essex
  • Town of Kingsville
  • Town of Lakeshore
  • Town of LaSalle
  • Town of Tecumseh
  • Township of Pelee

Frontenac (formerly Frontenac Management Board)

  • City of Kingston (Separated)
  • Township of Central Frontenac
  • Township of Frontenac Islands
  • Township of North Frontenac
  • Township of South Frontenac

Grey

  • City of Owen Sound
  • Town of The Blue Mountains
  • Town of Hanover
  • Municipality of Meaford (Town)
  • Township of Chatsworth
  • Township of Georgian Bluffs
  • Municipality of Grey Highlands (Twp)
  • Township of  Southgate
  • Township of West Grey

Haliburton

  • Township of Algonquin Highlands
  • Municipality of Dysart et al
  • Municipality of Highlands East (Twp)
  • Township of  Minden Hills

Hastings

  • City of Belleville (Separated)
  • City of Quinte West (Separated)
  • Municipality of Centre Hastings
  • Municipality of Hastings Highlands
  • Municipality of Marmora and Lake (Twp)
  • Municipality of Tweed
  • Town of Bancroft
  • Town of Deseronto
  • Township of Carlow/Mayo
  • Township of Faraday
  • Township of Limerick
  • Township of Madoc
  • Township of Stirling-Rawdon
  • Township of Tudor & Cashel
  • Township of Tyendinaga
  • Township of Wollaston

Huron

  • Municipality of Bluewater (Town)
  • Municipality of Central Huron (Twp)
  • Municipality of Huron East (Town)
  • Municipality of Morris-Turnberry (Twp)
  • Municipality of South Huron (Town)
  • Town of Goderich
  • Township of Ashfield-Colborne-Wawanosh
  • Township of Howick
  • Township of North Huron

Lambton

  • City of Sarnia
  • Municipality of  Lambton Shores (City)
  • Town of Petrolia
  • Township of Brooke-Alvinston
  • Township of Dawn-Euphemia
  • Township of Enniskillen
  • Town of Plympton-Wyoming
  • Township of St. Clair
  • Township of Warwick
  • Village of Oil Springs
  • Village of Point Edward

Lanark

  • Separated Town of Smiths Falls (Separated)
  • Town of Carleton Place
  • Town of Mississippi Mills
  • Town of Perth
  • Township of Beckwith
  • Township of Drummond-North Elmsley
  • Township of Lanark Highlands
  • Township of Montague
  • Township of Tay Valley

Leeds & Grenville

  • City of Brockville (Separated)
  • Municipality of North Grenville (Twp) Gananoque (Separated)
  • Town of Prescott (Separated )
  • Township of Athens
  • Township of Augusta
  • Township of Edwardsburgh/Cardinal
  • Township of Elizabethtown - Kitley
  • Township of Leeds & the Thousand Islands
  • Township of Front of Yonge
  • Township of Rideau Lakes
  • Village of Merrickville-Wolford
  • Village of Westport

Lennox and Addington ( map )

  • Town of Greater Napanee
  • Township of Addington Highlands
  • Township of Loyalist
  • Township of Stone Mills

Middlesex

  • City of London (Separated)
  • Municipality of North Middlesex (Twp)
  • Municipality of Southwest Middlesex (Twp)
  • Municipality of Thames Centre (Twp)
  • Township of Adelaide Metcalfe
  • Township of Lucan Biddulph
  • Township of Middlesex Centre
  • Township of  Strathroy - Caradoc
  • Village of Newbury

Northumberland

  • Municipality of Brighton (status: Town)
  • Town of Cobourg
  • Municipality of Port Hope
  • Municipality of Trent Hills (status: Town)
  • Township of Alnwick/Haldimand
  • Township of Cramahe
  • Township of Hamilton

Oxford

  • City of Woodstock
  • Town of Ingersoll
  • Town of Tillsonburg
  • Township of Blandford Blenheim
  • Township of East Zorra-Tavistock
  • Township of Norwich
  • Township of South-West Oxford
  • Township of Zorra

Perth

  • City of Stratford (Separated)
  • Municipality of North Perth
  • Town of St. Marys (Separated)
  • Township of Perth East
  • Township of Perth South
  • Municipality of West Perth (Twp)

Peterborough

  • City of Peterborough (Separated)
  • Township Asphodel-Norwood
  • Township Cavan Monaghan
  • Township Douro-Dummer
  • Township Galway-Cavendish-Harvey
  • Township Havelock-Belmont-Methuen
  • Township North Kawartha
  • Township Otonabee-South Monaghan
  • Township Smith,Ennismore-Lakefield

Prescott and Russell, United Counties

  • City of Clarence-Rockland
  • Municipality of Casselman
  • Municipality of the Nation
  • Town of Hawkesbury
  • Township of Alfred & Plantagenet
  • Township of Champlain
  • Township of East Hawkesbury
  • Township of Russell

Renfrew

  • City of Pembroke (Separated)
  • Town of Arnprior
  • Town of Deep River
  • Town of Laurentian Hills
  • Town of Petawawa
  • Town of Renfrew
  • Township Admaston-Bromley
  • Township Bonnechere Valley
  • Township Brudenell,Lyndoch,Raglan
  • Township Greater Madawaska
  • Township Horton
  • Township Killaloe, Hagarty,Richards
  • Township Laurentian Valley
  • Township Madawaska Valley
  • Township McNab-Braeside
  • Township North Algona-Wilberforce
  • Township Whitewater Region
  • United Townships Head,Clara,Maria

Simcoe

  • City of Barrie (Separated)
  • City of Orillia (Separated)
  • Town of Bradford West Gwillimbury
  • Town of Collingwood
  • Town of Innisfil
  • Town of Midland
  • Town of New Tecumseth
  • Town of Penetanguishene
  • Town of Wasaga Beach
  • Township of Adjala-Tosorontio
  • Township of Clearview
  • Township of Essa
  • Township of Oro-Medonte
  • Township of Ramara
  • Township of Severn
  • Township of Springwater
  • Township of Tay
  • Township of Tiny


Stormont, Dundas and Glengarry

  • City of Cornwall
  • Township of North Dundas
  • Township of North Glengarry
  • Township of North Stormont
  • Township of South Dundas
  • Township of South Glengarry
  • Township of South Stormont

Wellington

  • City of Guelph (Separated)
  • Town of Erin
  • Town of Minto
  • Township of Centre Wellington
  • Township of Guelph-Eramosa
  • Township of Mapleton
  • Township of Puslinch
  • Township of Wellington North
Published in Uncategorized

Working Together with the COA 


The Condo  Owners Association structure was designed to embrace a voice for Condo Owners at the Provincial level and with local MP's and MPP's in each Riding and the local Councillors in each Ward of the City.  COA also works directly with the Mayors and City Staff and other Representatives relating to various issues and new regulatory process/changes relating to condominiums



MP's  - The Members of Parliament
  1. MP's are elected to the Canadian House of Commons
  2. Each COA Districts (Ridings) works with MP representative
  3. ie Ottawa has 308 seats in the Canadian House of Commons
  4. View MP Seats at Parliament Hill 

 
MPP's The Ontario Provincial Members of Parliament
  1. 107 Seats for MPP's who serve the Legislative Assembly of Ontario 
  2. MPP's have a Toronto office at Queen's Park and a constituency office. 
  3. View MPP seats in your riding

 
Municipal Councillors
  1. Represent their Local Wards within their City.
  2. These Wards represent the COA Districts. 
  3. List of Ontario Municipalities - Ministry of Municipal Affairs and Housing


 

COA TORONTO Division and Related District

There are 26 COA Divisions across the Province of Ontario located in various Cities and Towns.   Each of these have various Districts also known as their Political Riding and/or Municipal Ward.

COA Districts Design  Click for City of Toronto Districts Graph
 

  1. Districts are known by their Political Riding and Municipal Ward. 
  2. Example:  COA Toronto has 44 Districts
  3. Each Toronto District has a Councillor, MPP and MP
  4. MPP's on the Provincial level at Queen's Park
  5. MP's on the Federal level at  Queen's Park and Parliament Hill  
  6. Councillor represents City/Municipal issues at City Hall.
 

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